Events aren’t just the big things but rather are the execution of dozens of small elements blended together to create one cohesive final product.
An event coordinator brings many benefits to the table.
Here are six reasons to hire one.
You’ll save time. Once you hire our team, we sit down with you and have a major brain storming and strategy session where we will gather all the goals, criteria, budgets, timelines, ideas and options for your event.
Once we have that information we will go back and create an incredibly detailed plan and timeline for your approval.
Once that is approved, we take the meetings for you, we meet with the venues, the caterers, the entertainers, AV companies, transportation suppliers, etc. You are free to work on other vital projects and we bring your event to life all while keeping you and your team in the loop.
Many times, we find people say “how can I save money if I have to pay for an event planner?” We can save you money because once we know your budget and the scope of the project and have an approved plan, we do everything we can to fit as much in to your budget as possible.
Often, we have the connections and relationships with suppliers to get the best discounts and options for our clients.
We know where there might be some wiggle room with certain venues or suppliers and we know where to go for information and not spend hours of time researching potential options like you may have to if you don’t know what is available or who to work with.
In addition, what is your time worth? Your employees’ time? If you add your time, your staff’s time in hours to plan an event versus our time, we can guarantee that with our experience and abilities we will save you time and money. That frees up you and your staff to continue to do their everyday jobs and not be pulled away on a special project such as an event.
You’ll have the best team working for you. Not only will you have Martin Charlton and all our resources such as social media experts, communication experts and event planners but you will also have our connections.
We can get options for you from the best suppliers in not only in Regina but across Saskatchewan and Canada. Because we have years of experience working with these vendors we know the pros and cons of working with each supplier and every venue. We know who can bring the most value to our event and who can bring your vision to life.
4. Look – Create something amazing
If you were to put on an event yourself, you could probably put together something that would fit the technical and physical needs of your event.
But would you know:
- How to bring the event to life?
- What décor to use?
- What lighting and sound could be used to enhance your event?
- How best to display auction items to maximize bids?
Our team will think of the little details that will bring your event over the top! We will come up with customized elements to make your event one your guests will be taking about for days and weeks
Hiring our team means you get to enjoy your evening. You get to visit with your guests, host important clients and be the face of your organization.
We will be handling the details, running behind the scenes, ensuring the entertainment and food is on time and we work with the AV team, your emcee, etc.
We also handle all the set up and take down meaning you don’t have to be on-site all day getting ready and then all night taking things down. You get to enjoy your event and off-load all the stress to a professional!
6. Meet your criteria/ brand recognition
Our event team at Martin Charlton Communications will ensure the event meets your brand recognition and requirements.
This is about your company, your team, your reputation and we will ensure the event(s) hit all the marks.
Custom swag, right attendees, social media plans, communication plans, marketing programs and script writing and media management are just some of the areas our team can ensure brand management and recognition.
Planning an event?
No matter the size or the scope of the event, there are consistent elements in all event management.
We’ve created a workbook that can guide you as you plan your next corporate event.